What makes an RFQ work
The most common reason packaging quotes are impossible to compare is that each supplier was asked a slightly different question. A good RFQ removes that: it states the product and format, the exact spec, the quantities to quote at, artwork status, any compliance requirements, and the delivery basis — so the only thing that varies between quotes is the supplier, not the request. That's what turns three quotes into a real comparison.
How to use it
- Quote at multiple quantities. Listing a few quantities shows you where the price breaks are and keeps you from over-ordering.
- Ask for a split. Request tooling, setup, and per-unit as separate lines so you can read the quote — the how to read a quote guide covers what each means.
- State the delivery basis. A price without a delivery term isn't comparable — say where it ships and on what terms.
This builds the request; the what to include in an RFQ guide explains each field, and for labels and flexible packaging you can skip the wait entirely and get an instant quote.
Questions
What should a packaging RFQ include?
Product and format, the exact spec such as size, material, colors, and finishes, the quantities to quote at, artwork status, any compliance or certification requirements, the ship-to and delivery terms, your target date, and your contact. This builder assembles all of that into a clean request you can send.
Why do my packaging quotes come back so different?
Usually because each supplier was asked a slightly different question, so the quotes are not on the same basis. Sending every supplier the same complete RFQ, with the same quantities and delivery terms, is what makes the numbers comparable.
How many quantities should I ask to be quoted?
List a few, such as a starting quantity and a couple of larger ones, so you can see where the price breaks fall and choose a quantity that fits real demand rather than over-ordering to chase a break you cannot use.
Does this send my RFQ to suppliers?
No. It assembles the request in your browser and nothing is stored or sent. Copy it and send it yourself to whichever suppliers you choose, or, for labels and flexible packaging, get an instant quote from PackOS.
Do I need finished artwork to send an RFQ?
No. You can request a quote with artwork still in progress or even before design starts — just say so, which the builder captures in the artwork status field, and suppliers will quote on the spec and note any assumptions.
Or skip the RFQ round entirely.
For labels and flexible packaging, PackOS reads your file and returns a dieline, a 3D proof, and an instant quote — no RFQ, no waiting.